Enterprise Records Management Solution

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Business benefits of Enterprise Records Management (ERM)

Enterprise Records Management (ERM) is the discipline of capturing, managing, accessing, and securing information that must be preserved and protected for legal, regulatory, or business purposes across the enterprise.

In today's context of increasing governance and regulatory oversight, organizations are using ERM in every country of operation and across borders. This requires compliance with multiple regulations across different jurisdictions. Organizations are driven by the legal obligation to protect, retain, and intelligently destroy records and information according to business rules, as well as the need to leverage business value from critical information assets to drive efficiencies.

The enterprise must capture, manage, retain, and protect electronic information produced by knowledge workers, project groups, and held within physical records. Important information also resides in a range of business applications, and in SharePoint, Web 2.0 media, and social media. Also of critical importance is the need to simplify information discovery across 100 percent of enterprise content.

Key benefits of enterprise records management

• Meeting regulatory compliance obligations - Businesses can reduce the risk of non-compliance and avoid potential financial penalties, operational risks, and added costs
• Increased productivity and efficiency - ERM can help organizations leverage information to improve staff productivity, drive business efficiencies, and improve customer service
• Legal preparedness - As information grows exponentially, secure access to the right information at the right time enables a better use of information and responsiveness to legal discovery and audit

Autonomy enterprise records management solutions deliver industry-leading federated records management for information classification, retention, and disposition management across the widest range of information sources, formats, and languages. Autonomy takes a unique and independent approach that breaks away from traditional industry practices that require duplication or movement of data, allowing organizations to manage information "in-place." With support for over 150 languages and access to over 1,000 file types in more than 400 repositories, content sources, and legacy systems, Autonomy enterprise records management solutions govern information across the entire enterprise, physical records, video and audio files, social media, and websites to create the most robust solution in the market.

Enterprise records management as a catalyst for change

The enterprise can leverage regulatory compliance obligations as a powerful and comprehensive catalyst for positive change. Viewed in this way, ERM investments provide a valuable opportunity to improve business process efficiency, boost staff productivity, and lower costs. The right ERM investment can offers a payback in less than 12 months (Forrester Research, Sept. 2006, on HP TRIM).

HP has a 25-year track record in records management and offers scalable enterprise records management in one solution-HP TRIM. Working with KPMG to optimize its business processes, HP has used this solution to automate critical aspects of its own records management processes, reduce its archive footprint, and enable enhanced risk management.

Autonomy enterprise records management solutions and IDOL

Autonomy enterprise records management solutions interoperate with Autonomy IDOL to automate real-time policy management across structured and unstructured content, for total information control to help businesses meet the most daunting regulatory, legal, and business requirements. Tailored for enterprise, government, and legal markets, Autonomy enterprise records management solutions are certified against the most stringent international standards, including the U.S. DoD 5015.2 (Chapters 2, 3, and 4), UK TNA, and VERs.

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